Branch Office Administrator

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  • Published:

    19 days ago

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Job Summary:

Signature Consultants is seeking a Branch Office Administrator for an opportunity with a client located in Herndon, VA. Our client is seeking the ideal candidate to support the sales and recruiting team.


  • On-board consultants ensuring 100% compliance and employees are able to start on time to meet client needs
  • Recruiting coordination, expense management, payroll, billing, front desk management, facilities, consultant care, event planning, and compliance
  • Verify the completion of all I-9's through eVerify
  • Submit background and drug screens and follow-up on outcome if needed
  • Maintain the applicant tracking system and recruiting metrics for placements and employee records
  • Enter all job orders into the system for their office only or provide back up support for other offices
  • Update and maintain reports and audit for accuracy
  • Process expenses for internal staff and consultants
  • Partner with Services team to resolve consultant issues as they arise
  • Resume formatting for recruiters
  • Special projects as needed


  • Process weekly payroll for consultants in a timely manner. Handle all inquires and issues as it relates to payroll for assigned consultants
  • Act as a liaison between consultant and internal partners to resolve any issues that arise
  • Respond in a timely manner to weekly audits of payroll and hours entry

Front Desk Support:

  • Provide administrative support to the department and front desk reception area
  • Answer phones
  • Greet candidates and visitors
  • Order office supplies
  • Organize and maintain office environment

Event Planning:

  • Prepare welcome packages for new employees
  • Coordinate client and consultant events including site location, logistics, giveaways and invitations
  • Oversee annual events for the office (if necessary)
  • Organize team building events for department
  • Track and acknowledge team milestones
  • Maintain expense log and budget for activities as necessary


  • High school diploma generally required or equivalent experience
  • At least 2 years in an administrative support role/project coordinator
  • Experience in payroll and billing practices
  • Experience supporting in a large office environment
  • Knowledge of administrative and clerical procedures
  • Knowledge of computers and relevant software applications
  • Knowledge of customer service principles and practices

About Signature Consultants, LLC

Headquartered in Fort Lauderdale, Florida, Signature Consultants was established in 1997 with a singular focus: to provide clients and consultants with superior staffing solutions. For the ninth consecutive year, Signature was voted as one of the "Best Staffing Firms to Work For" and is now the 14th largest IT staffing firm in the United States (source: Staffing Industry Analysts). With 28 locations throughout North America, Signature annually deploys thousands of consultants to support, run, and manage their clients' technology needs. Signature offers IT staffing, consulting, managed solutions, and direct placement services. For more information on the company, please visit Signature Consultants is the parent company to Hunter Hollis and Madison Gunn.

EEO Employer

Signature Consultants is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Signature will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 888.838.1020.