- Choice and Consent
- Use, Retention and Disposal
- Monitoring and enforcement
Choice and Consent
Signature collects personal information to operate effectively and to comply with government regulations (e.g., employment, tax, insurance). The information Signature collects, provided voluntarily by clients, employees, consultants and vendors, will be used only as described in this Privacy Statement and/or in the way we specify at the time of collection. Signature will not subsequently change the way your personal data is used without your consent.
Some of the types of personal information collected would include, but are not limited to:
- Personal (for example: name; home and\or email address; SSN, etc.)
- Financial (for example: financial account information, etc.)
- Demographic (for example: age; income range, etc.)
In the normal course of business Signature may need to share PII with third parties. PII will only be shared when relevant to legitimate business purposes or as required to meet legal or regulatory requirements. Methods of collecting and third-party sources of personal information include, but are not limited, to:
- Educational or professional accreditation records
- Reference letters
- Our interview notes
- Credit reporting agencies
- Background checks
- Via the Internet using forms, cookies, or Web beacons
In order to provide services to our clients, Signature must collect certain information from them. Signature will abide by any contractual obligations contained in any customer agreement related to the collection of PII, this policy and governing rules, regulations and laws.
Use, Retention and Disposal
Some of the ways we may use your personal data include, but are not limited to:
- Direct contact
- Human resource and benefits requirements
- Compliance with government regulations
- Support of recruitment inquiries
- Help us find you a job match
Except as otherwise permitted or required by applicable law or regulatory requirements, Signature endeavors to retain your personal information only for as long as it believes is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any legal, accounting or other reporting requirements or obligations). We may, instead of destroying or erasing your personal information, make it anonymous such that it cannot be associated with or tracked back to you.
At any time, a client, consultant, employee or other individual may make a written request for access to any PII that Signature holds, in order to review its accuracy and completeness. Unless otherwise required by law or for legitimate business purposes, Signature will make good faith efforts to correct or delete such data at your request when you notify us of an error or change in your PII. To prevent unauthorized changes to someone’s PII, Signature will verify the identity of the individual or company before processing such requests. Signature reserves the right to charge a small fee to process any request to update, correct or delete PII, however this will be done in the rarest of cases. Signature may decline to process requests that require a disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes).
We bind our employees to observe your privacy and confidentiality rights.
Signature takes reasonable steps to verify that the PII is accurate, complete and current. However, Signature depends on all employees, consultants, clients and vendors to contact us with changes in PII whenever they deem necessary by contacting:
200 West Cypress Creek Road, Suite 400
Fort Lauderdale, FL 33309
ATTN: Human Resources
Monitoring and enforcement
If, at any time, you believe there has been a breach of PII, please email firstname.lastname@example.org and/or contact Signature’s Senior Vice President HR or Signature’s General Counsel. Signature will use all commercially reasonable efforts to promptly investigate and correct any problems.