Privacy Policy

Signature Consultants, LLC – Privacy Policy

This privacy policy describes how Signature Consultants, LLC and its subsidiaries and affiliates (collectively, “Signature”, “us” or “we”) collect, use, share and protect personally identifiable information (“PII”) obtained from you.  Signature  has developed this Privacy Policy not only to comply with applicable laws, rules and regulations relating to the protection of PII, but also because we believe that this information should be used by, and shared with, only those individuals that have a “need to know”.

This Privacy Policy is divided into the following sections:

  • Choice and Consent
  • Collection
  • Use, Retention and Disposal
  • Access
  • Security
  • Quality
  • Monitoring and enforcement
  • Updates to This Privacy Policy

Choice and Consent

By using Signature’s services or becoming a Signature consultant providing services to one of our clients, you consent to the collection and use of the information as described herein. Failure to provide personally identifiable data (“PII”) for the needed business purposes will be addressed on a case-by-case basis. If and when Signature decides to make changes to this Privacy Policy, the new and updated Privacy Policy will be posted on this website.   Signature reserves the right to amend this policy from time to time.  The Privacy Policy on the web site will always provide the latest information on what information we collect and how we use it. If your PII is going to be used in a manner different from that stated in this Privacy Policy at the time of collection, you will be notified.

Collection

Signature collects personal information to operate effectively and to comply with government regulations (e.g., employment, tax, insurance). The information Signature collects, provided voluntarily by clients, employees, consultants and vendors, will be used only as described in this Privacy Statement and/or in the way we specify at the time of collection. Signature will not subsequently change the way your personal data is used without your consent.

Some of the types of personal information collected would include, but are not limited to:

  • Personal (for example: name; home and\or email address; SSN, etc.)
  • Financial (for example: financial account information, etc.)
  • Demographic (for example: age; income range, etc.)

In the normal course of business Signature may need to share PII with third parties. PII will only be shared when relevant to legitimate business purposes or as required to meet legal or regulatory requirements. Methods of collecting and third-party sources of personal information include, but are not limited, to:

  • Educational or professional accreditation records
  • Reference letters
  • Our interview notes
  • Credit reporting agencies
  • Background checks
  • Via the Internet using forms, cookies, or Web beacons

In order to provide services to our clients, Signature must collect certain information from them.   Signature will abide by any contractual obligations contained in any customer agreement related to the collection of PII, this policy and governing rules, regulations and laws.

Use, Retention and Disposal

PII is accessed on a “need to know” basis by a limited number of staff while they are performing their functions. Signature collects PII required to perform an activity as stated within this privacy policy. Such information will be retained only as long as necessary to fulfill the stated purposes, or for a period specifically required by law or regulation.

Some of the ways we may use your personal data include, but are not limited to:

  • Direct contact
  • Human resource and benefits requirements
  • Compliance with government regulations
  • Support of recruitment inquiries
  • Help us find you a job match

Except as otherwise permitted or required by applicable law or regulatory requirements, Signature endeavors to retain your personal information only for as long as it believes is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any legal, accounting or other reporting requirements or obligations). We may, instead of destroying or erasing your personal information, make it anonymous such that it cannot be associated with or tracked back to you.

Access

At any time, a client, consultant, employee or other individual may make a written request for access to any PII that Signature holds, in order to review its accuracy and completeness. Unless otherwise required by law or for legitimate business purposes, Signature will make good faith efforts to correct or delete such data at your request when you notify us of an error or change in your PII. To prevent unauthorized changes to someone’s PII, Signature will verify the identity of the individual or company before processing such requests.  Signature reserves the right to charge a small fee to process any request to update, correct or delete PII, however this will be done in the rarest of cases.   Signature may decline to process requests that require a disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes).

Security

Signature processes PII for the purposes for which it was collected and the information is processed in accordance with this Privacy Policy.  PII that we collect and maintain is subject to physical, administrative and technical controls that are consistent with recognized industry standards. We use a combination of industry-standard security technologies, procedures, and organizational measures to help protect your PII from unauthorized access, use or disclosure. Signature supports online security using secure server technology because we want your data to be safe.

We bind our employees to observe your privacy and confidentiality rights.

Quality

Signature takes reasonable steps to verify that the PII is accurate, complete and current.   However, Signature depends on all employees, consultants, clients and vendors to contact us with changes in PII whenever they deem necessary by contacting:

Signature Consultants
200 West Cypress Creek Road, Suite 400
Fort Lauderdale, FL 33309

ATTN: Human Resources
hr@sigconsult.com

Monitoring and enforcement

Signature conducts an annual self-assessment in order to verify that this Privacy Policy is published and implemented within the Company. Please feel free to direct any questions or concerns regarding this Privacy Policy or our treatment of PII by writing to us at the email or postal mail address contained above.  If we receive a written complaint, it is our policy to contact the complaining party regarding their concerns. Signature will investigate complaints promptly and diligently to address your concerns and resolve any dispute quickly.

Updates to This Privacy Policy

Signature reserves the right to modify or supplement this Privacy Policy from time to time. A revised Privacy Policy will only apply to data collected subsequent to its effective date.  Previous versions of this Privacy Policy are made available on an as needed basis.

Contact Information

If, at any time, you believe there has been a breach of PII, please email privacy@sigconsult.com and/or contact Signature’s Senior Vice President HR or Signature’s General Counsel. Signature will use all commercially reasonable efforts to promptly investigate and correct any problems.

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